[191c]The commands of the Format menu are used to control the format of text and topics in a document, and to adjust the size and appearance (both printed and onscreen) of outlines and slide shows.
[231c]For the most part, the first two items in the format menu are the standard Font and Text menus, described in the introductory documentation that came with your computer. Only the ways they differ from the norm are documented here.
[408c]When these commands are applied to a selected topic in an outline (in other words, when the handle of a topic is highlighted in gray), they will apply to the default format shared by that topic and all of its peers. For example, if you click a topic's handle and choose Bold from the Font menu, that topic and all of its peers will be changed to a bold font. For more on this, see Chapter 8, Default Formats.
[95c]Note that you can copy colored text out of Concurrence and into other programs, including Mail.
[101c]In addition to the usual font choices, Concurrence's
Font panel allows you to set the color of text.
[247c]Choosing the Font Panel command brings up the usual Font panel, but with one difference. You'll note a color well below the Family, Typeface and Size columns. Use it in conjunction with the Color panel to set the color of selected text and topics.
[15c] Font Panel (t)
Use Copy Formats and Paste Formats to copy or paste an outline's entire set of default formats.
[330c]Generally you'll use these commands this way. Find an outline view whose format you like, and choose Copy Formats. Then open another outline view (maybe of the same document, maybe of another), and choose Paste Format. The topics of the second outline will display the justification, fonts, topic spacing and labels of the first.
[42c]See Chapter 8 for more on default formats.
[27c]Copy Formats, Paste Formats
[233c]Choose Show Line numbers to display a column of line numbers on the left of an outline view. Choose it again to hide the line numbers. Collapsed topics are counted, so that the total tally includes all topics, not just those visible.
[43c]This command does not apply to slide views.
[22c]Show/Hide Line Numbers
[240c]Choose Hide Attachments to prevent Concurrence from displaying the images and icons of the attachments in an outline. If attachments are already hidden, this item will change to Show Attachments. Choose it to make attachments visible again.
[92c]See Chapter 13, Attachments, for more on attachments. This command applies to outlines only.
Show/Hide Attachments
[271c]Choose Show Ruler to show the ruler (or rulers) of the current outline or slide view. Rulers serve two formatting purposes. They give you control over the indentation and justification of text and topics, and serve as guides to the size and placement of items on a slide.
[108c]If a view's ruler is already visible, this item will be named Hide Ruler, and choosing it will do just that.
[160c]To change the units displayed on rulers, use the Units button on the Format menu's Page Layout panel. You can choose from inches, centimeters, points and picas.
[14c]Show Ruler (r)
[144c]If the ruler is showing while you edit text, it will reflect the justification, tab positions, and second level indents of selected paragraphs.
[245c]The justification buttons indicate whether lines of text are aligned on the left, centered, or aligned on the right. Clicking these buttons is the same as using Align Left, Center, and Align Right commands of the Text submenu of the Format menu.
[302c]Use tab markers to set the tab stops of selected paragraphs. Within a topic, pressing the tab key promotes the current topic. However, holding the Alternate key while you press the tab key allows you to insert tab characters. (You don't need to worry about this when editing free text items on slides.)
[11c] Text Ruler
[180c]When topics are selected, the ruler gives you control over their outline's default formats. This is described in detail in Chapter 8, Default Formats, and summarized briefly below.
[227c]The indent markers show where the left sides of a particular level of topics will align. Drag the markers side to side to change this indentation. You can select and deselect indent markers by Shift-clicking and drag selecting.
[409c]Selected indent markers are drawn in white instead of black. This indicates that changes made with other controls on the ruler, with the Font panel, or with the Font and Text submenus of the Format menu, will be applied to all of the topics on that level. Conversely, the information displayed in the ruler and the Font panel reflect the default formats of topics at the levels of the selected indent markers.
[178c]When topics are selected, the Justification buttons work as described above for text selections, except that changes made to them will apply to all topics at the selected levels.
The Label button determines the style of label or bullet, if any, at the beginning of each topic. Again, changes to the label button apply to all of the topics of the selected indent markers.
[12c] Topic Ruler
[310c]If you choose Show Ruler while working on a slide view, two rulers will be displayed, one at the top of the slide, one along its left side. That on the top provides you with text editing and topic editing as described above, while the ruler on the left side simply displays your preferred units of measurement.
[187c]Both rulers will display white lines that follow the mouse cursor as you move it over the slide. If you drag an object, white lines showing its edges and center will be displayed instead.
Slide Rulers
[166c]This command raises the standard Page Layout panel, with a few extensions, documented here. The panel is used to set the sizes and margins of outline and slide views.
[283c]Normally, when Wrap Topics to Page is selected, topics wrap at the right edge of the printed page, as determined by the page size and margins. If the page is wider than the window it's displayed in, the window's horizontal scroll bar becomes active, and text spills off to the right.
To make it more convenient to use an outline onscreen, you can select the Wrap Topics to Window button. This will cause topics to wrap at the right side of the window, regardless of your chosen paper size. Text never spills out to the right of a window when this is set.
[52c]Wrap Topics to Window also disables the Zoom button.
Wrap Topics To...
[259c]Margin sizes describe precisely how far from the edge of the page an outline or slide view's printing area begins. For instance, if you are using an 8.5 by 11 inch page, and you set one inch margins all around, you'll be able to print in a 6.5 by 9 inch area.
[215c]Note that setting margins smaller than those your printer or service bureau can accommodate will likely result in "clipping." The NeXT 400 dpi Laser print safely prints documents with margins as small as 0.2 inches.
[68c]For more on printing safely to a variety of formats, see Appendix C.
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